Facility Use Policy (Formerly Meeting Room Policy) & Auditorium Policy

Before submitting an application for meeting room use, please contact the Development & Communications Office at (716) 858-7181 to check for availability.  If the space is available, you can submit an application and will receive a confirmation if approved by library management.

Use of the Library means all users are required to comply with the Buffalo and Erie County Public Library’s Rules of Conduct . Please read this document prior to reserving any Library meeting rooms including the Auditorium. Click here to read.

The below documents outline auditorium and meeting room policies and procedures to apply for permission to use them. You may need to download the free Acrobat Reader (R) from Adobe Systems to view these documents.

Facility Use Policy (PDF: 48KB / 2 pages)

Facility Use (Meeting Room) Application Information & Rules of Use (PDF: 414KB / 2 pages)

Meeting Room Use Application (PDF: 88KB / 1 page / Legal Size)

• Auditorium Policy (PDF: 40KB / 1 page)

Auditorium Security Fee (PDF: 61KB / 1 page)
 

Auditorium Use Application (PDF: 25KB / 2 pages / Legal Size)

• Auditorium Application Information & Rules of Use (PDF: 18KB / 2 page)

Please click here to learn more about the auditorium and meeting rooms at Central Library.

Library meeting rooms are intended:

1. for activities conducted or sponsored by the Buffalo & Erie County Public Library, and
2. for organizations engaged in educational, cultural, intellectual or charitable activities of interest and/or benefit to the community.

All meetings must be open to the public.

No admission fee or required donation shall be charged.

No products, services, or memberships may be advertised, solicited, or sold. However, at the discretion of the Library Director, the following will be permissible at Library sponsored programs:

1. Fund raising to benefit the Library and/or sponsored by the Library Foundation, Friends of the Library or other Library-related groups.
2. The sale of books and other items by authors or artists as part of a Library program.

Permission to use a meeting room does not constitute an endorsement by the Library of a program or point of view expressed. Except as a designation of location the name of the Library may not be used in any publicity relating to use of meeting rooms.

MEETING ROOM APPLICATION INFORMATION

Formal application for the use of a meeting room is made with library management. An individual responsible for the meeting must complete and sign an application form (above). Any cancellations or change of meeting dates must be approved by Library management.

Programs planned by the Library take precedence over meetings of outside groups. The Library reserves the right to pre-empt the use of meeting space for Library purposes upon 60 days notice to the organization requesting that space.

In fairness to the numerous groups of the community, reservations may be limited in frequency and are taken not more than three (3) months in advance.

The Library may charge fees for the use of its meeting room(s), for cleaning and/or security.

Before submitting an application for meeting room use, please contact the Development & Communications Office at (716) 858-7181 to check for availability.  If the space is available, you can submit an application and will receive a confirmation if approved by library management.