Buffalo & Erie County Public Library
Board of Trustees Meeting (Remote)
6/18/2020
Transcript as recorded through Zoom

Board Members present via conference call:  
Kathleen Berens Bucki, Chair
Kimberly Johnson, Vice Chair
Alan Bedenko, Secretary
Joel Moore, Treasurer
Michael Amodeo
Sheldon M. Berlow
Katie Burd
Lucy Candelario
Carima El-Behairy
Frank Gist
Frank Housh
Theodore K. Johnson
Sharon M. Kelly
Elaine M. Panty


WEBVTT

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C El-Behairy: Hi.

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K Berens Bucki: Hi.

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C El-Behairy: Hello.

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E Panty: Hi there, it's Karima

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C El-Behairy: I came off.

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E Panty: My

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E Panty: Phone Numbers noise in the

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E Panty: Name, but as they start coming in.

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E Panty: I can tell when

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C El-Behairy: I'm gonna put myself on mute, if that's okay. Okay.

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E Panty: People that aren't highlighted.

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E Panty: I sent a message to me and fading such

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S Berlow: Hello.

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E Panty: Hello.

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Children here. Hello.

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t Johnson: Hello Hey tag.

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t Johnson: it's pouring rain out here in the south pounds.

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E Panty: And really showing up a meeting.

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E Panty: And then you don't shorthand. Right, well you sitting out

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S Berlow: Your garden and the rain.

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E Panty: No, actually I'm driving down

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reply.

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t Johnson: I'm actually in Lackawanna already in fender amber

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t Johnson: Sons all around me, but a train in here.

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t Johnson: Is

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t Johnson: The cloud is following me.

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E Panty: They're playing now stop blinking light.

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E Panty: And then numbers will start going from our recording

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Frank2013: Out there.

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Frank2013: We should call it a little holes sexual

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Hello.

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J Moore: Hello, sweetie. Go.

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S Kelly: Okay.

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E Panty: We haven't started yet, y'all.

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Frank2013: Up next,

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E Panty: And we're

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Ken Stone: Trying to make coffee.

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E Panty: All the time. You can come in.

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Ken Stone: No, I get. Okay, thanks.

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17169125995: Up the phone down then

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A Bedenko: I'm a charger.

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A Bedenko: In my room.

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A Bedenko: Hello.

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A Bedenko: Hello.

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A Bedenko: Hello.

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K Berens Bucki: Who's that

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A Bedenko: This is Alan

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E Panty: Hi, Ellen. We're still waiting for a quorum. Alright, cool. Thank you. You can join me

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E Panty: That you're sitting

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S Kelly: Maria, Maria. This is share and I'm on

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E Panty: Hi, Sharon. We don't, we're waiting for a quorum.

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S Berlow: Okay, thank you.

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E Panty: A little bit knowing

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Zoom Administration: Is Janine. Are you waiting on me to tell you if there's a quorum.

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Zoom Administration: No, I am not. Okay, God, because I'm having

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Zoom Administration: There's a lot of numbers on here so I'm going through yeah let you know. Thank you.

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E Panty: You're welcome.

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S Berlow: Mary

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S Berlow: Where are you gonna be

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M Jakubowski: Okay.

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E Panty: You're

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E Panty: Just listening to what I

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17169125995: Say a pound sign

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t Johnson: Again, and it's going to say

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E Panty: Enter your password.

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E Panty: Elaine

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E Panty: Elaine panty is going to be calling in shortly.

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E Panty: She did it last month, she should be able to do it.

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E Panty: Janine. Can you see your friend houses on his computer signed in.

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t Johnson: As

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t Johnson: It's bringing

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E Panty: guests on the line.

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Frank2013: Yes, I'm here. Can you hear me.

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Zoom Administration: Oh I'm sorry, I meant Frank guess I can't see Frank House. Yeah.

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E Panty: Now you can see Frank House. Okay. Nope. Bring guest as though

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Zoom Administration: We're just going to wait for Johnny gets a gold star.

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Ken Stone: Yes, I'm starting up. I've already spilled coffee.

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E Panty: Hello.

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E Panty: That Elaine. Yeah, it's me.

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M Jakubowski: Thank God.

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E Panty: The taken forever. I know said was a Tai Chi 10 minutes I've been trying to get through. Thank you.

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E Panty: Thank you. Elaine

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E Panty: armchair Buckeye, if you would. We have a quorum.

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K Berens Bucki: All right, I'll call the meeting to order.

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K Berens Bucki: And really, please do the call the role.

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E Panty: Yes, I will. Please say here after I call your name.

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E Panty: Chair Kathleen Buckeye here.

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K Berens Bucki: Vice Chair Kimberly.

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E Panty: Johnson here.

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E Panty: Secretary Ellen bank up

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E Panty: Here.

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A Bedenko: Treasurer Joel more

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E Panty: There.

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J Moore: Sheldon Barolo.

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Here.

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E Panty: Lucy candle ario

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E Panty: Last call for Lucy candle Oreo.

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t Johnson: We will mark her is not prevalent.

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E Panty: Kareem Albury here.

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C El-Behairy: Frank guests.

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Here.

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E Panty: Frank House.

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E Panty: Last call for Frank House.

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E Panty: Will mark him is not present Ted Johnson.

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t Johnson: Here.

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Sharon Kelly.

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S Kelly: Here, Blaine panty.

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Here.

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S Berlow: We have a quorum.

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E Panty: Alright, thank you.

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K Berens Bucki: So I don't believe there are any changes to the agenda.

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K Berens Bucki: And let's see, is there a motion to approve the minutes from the may 21 meeting chair Buckeyes on

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E Panty: Oh, your beverage dimension any of your notes.

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K Berens Bucki: Oh yeah, I'm sorry, I can, I can start with that.

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K Berens Bucki: So I'm the state of New York. Executive chamber executive order number two to 38 issued June 6 2020

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K Berens Bucki: Extends previous executive orders continuing temporary suspension and modification of laws relating to the disaster or emergency suspension of law.

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K Berens Bucki: Allowing the attendance of meetings telephonically or other similar service through July 6 2020 permitting the BT CPL board of trustees to hold today's board meeting remotely by conference call and

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M Jakubowski: Constitutes trustees, as President.

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K Berens Bucki: Allowing them to be counted for quorum and voting. The public was provided dial and instructions through zoom with the ability to listen and comment.

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K Berens Bucki: And please be aware that a complete verbatim transcription of today's remote meeting through zoom conference call will be kept on file by the be any Cpl.

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K Berens Bucki: Or trustees are asked to state your full name before speaking and making motion for the record.

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K Berens Bucki: So, and then, anyone who is from the public on this call will have the opportunity to speak during agenda item each public comment.

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K Berens Bucki: At that time, you will need to identify yourself state and spell your name for the record and be limited to three minutes per person to speak and please note the board will not comment at that time. So,

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K Berens Bucki: If

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S Kelly: There is a motion to approve the minutes.

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K Berens Bucki: Of the may 21 meeting.

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K Berens Bucki: This is he likes speaking

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E Panty: Yes I approve.

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t Johnson: Is there a second Johnson second

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t Johnson: All in favor.

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K Berens Bucki: Aye.

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Aye.

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S Berlow: Any opposed, Madam Chair. Person. This is Sheldon

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S Berlow: Ever question please. Before we go into the regular agenda. May I say something to the group.

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S Berlow: Sir,

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K Berens Bucki: Okay.

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S Berlow: So either with interest. You do know that a few days ago while reading The New York Times, which I find to be very interesting newspaper, they had a good size article on libraries across the country beginning to open up and all the complications and so on.

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S Berlow: And I just kind of scanned it didn't read it like go point by point. And I thought, well good. This is a good source and I sent that reference to Mary Jane.

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S Berlow: And Mary Jane responded to me saying, Oh yeah, well that's really a very interesting plan and so on. But we're doing even more than that.

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S Berlow: So I thought our group would like to know what our wonderful leader is doing with everything that goes on with such a mess and such demands.

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K Berens Bucki: Yes, it's definitely a good thing that

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K Berens Bucki: We have such high standards in our library system.

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S Berlow: Yes. One, what did her know what our leader is doing.

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S Berlow: And

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M Jakubowski: Yeah.

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S Berlow: We'll

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K Berens Bucki: hear more about that later to from Mary Jane during her report, so

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S Berlow: I just want to do her know that she's way on top of it. Mm hmm.

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K Berens Bucki: Very glad to know. Thank you, Mr Birla. So for my report, I'll just say, I've been in touch with Mary Jean about the reopening process and other timely issues and she will elaborate on that during her report.

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K Berens Bucki: So moving on to the committee reports the executive committee Kim Johnson, could you please summarize for us.

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S Berlow: Our executive meeting on June.

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S Berlow: 11 2020 can hear you. Oh, sorry. Hello scenario is that

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S Berlow: He's very ugly.

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K Johnson: Okay, is this better.

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S Berlow: Yes, yes. Okay. So,

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K Johnson: I'm present at the meeting was the executive committee chair.

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K Johnson: Kate Buckeye

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K Johnson: Vice Chair.

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K Johnson: Chair, Vice Chair Kim Johnson membership Sheldon Barolo. Katie. Katie bird and Lane panty as well as I'm Frank House also president was library.

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K Johnson: Director library director Mary Jane jacobowsky

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E Panty: Also see

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K Johnson: CFO can stone CC

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K Johnson: Oh. Janine.

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K Johnson: Doyle.

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K Johnson: As well so

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K Johnson: In keeping with the executive

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K Johnson: Order of 202 point three eight issued on June 620 20 which

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K Johnson: Extends extend it extends

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E Panty: Previous executive order.

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K Johnson: orders, orders regarding Amir emergency adjustments.

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K Johnson: To the Open Meeting laws in response to the covert 19 pandemic through July 6 2020 this meeting was held.

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E Panty: Remotely via zoom

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K Johnson: As required by Governor, the governor order. The public was offered

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K Johnson: The ability to listen.

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K Johnson: To such proceedings via the provided zoom in, called number with the meeting being recorded trans transcribed.

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K Berens Bucki: And to be

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K Johnson: Made available on the library's website before July 2 2020

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E Panty: This information.

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K Johnson: Was included

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K Johnson: In the meeting announcements chair book I call the meeting to order at four or eight

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K Johnson: Following the the roll call. It was noted that we had a quorum.

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K Johnson: The committee had no changes to the, the proposed agenda for the

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K Johnson: today's meeting.

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K Johnson: And then let's see CFO Ken stone discuss the process that the proposed result resolution for that meeting. He also discuss the monthly meeting.

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K Johnson: Financial Report, as well as his

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K Johnson: attendance at a, at the

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K Johnson: Finance and Management Committee of the Erie County.

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A Bedenko: Legislator

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A Bedenko: Where the

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K Johnson: Potential county deficit could be close to that of what was known as a discretionary budget as the discretionary budget. He reminded the executive committee.

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K Johnson: That the B and E CPS fun funding is part of the budget, and while the county pursuant to New York State law and the library protection at cannot cut the libraries 2020 budget, there could be a significant impact on the 2021 budget.

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K Johnson: also discuss where potential cuts on 2020 funding.

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K Johnson: Received from 20 Oh, excuse me.

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K Johnson: Received from New York State, which could exceed 650,000

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K Johnson: To the b&e CPL director jacobowsky noted that she and the library administration have been openly discussing the potential budgetary impact with contact

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K Johnson: With contract library directors and trustees, the director

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E Panty: Director jacobowsky announced

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K Johnson: The impending retirement.

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K Johnson: Of secretary direct secretary to the director, Mary.

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E Panty: I'm in skipping Maria

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K Johnson: For which I must say her name is Bo.

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E Panty: Orange throw. Yeah.

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Bro. Yeah, I'm sorry.

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K Johnson: She is

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K Johnson: She is in the process of doing interviews regarding our

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K Johnson: Our Maria's leaving. I'm upset about that. I move on.

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K Johnson: Director jacobowsky also announced that

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K Johnson: There are 13 that of

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E Panty: The 13 libraries continue to

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K Johnson: currently doing open door.

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E Panty: Or door on

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S Berlow: Doors. Oh.

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K Johnson: I'm sorry.

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K Johnson: Currently with doors open to the public, nine of our local law nine of them are local.

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K Johnson: City libraries as well as

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K Johnson: She indicated that 22 libraries are currently doing on curbside or walk up service I'm Director jacobowsky inform the executive committee that the executive order mandating

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S Berlow: A 50%

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K Johnson: On site workforce reduction.

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K Johnson: Is being lifted.

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K Johnson: Effective June 16

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E Panty: For the local government.

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K Johnson: The E

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K Johnson: CPL municipal municipal library falls under that category.

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K Johnson: Suggest the mother.

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K Johnson: Modifying the stage three of Viennese

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K Johnson: CP and our municipal libraries falling

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K Johnson: Reopening process. I'm sorry. I lost myself. She suggested modifying stage three of the NAACP and now reopening plan to accommodate

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K Johnson: The changes which while noting

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K Johnson: The continuation of

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S Berlow: Other executive

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K Johnson: Order restrictions, she will update the plan and send the changes to the board. She is further can

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K Johnson: Recommending

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K Johnson: All full time.

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K Johnson: Regular part time and

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K Johnson: Those part time staff receiving

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K Johnson: Emergency closure pay return to onsite work.

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K Johnson: hours of operation for central will continue to be Monday through Saturday 10am to 6pm which both with buffalo branch.

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K Johnson: Hours increasing slightly

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E Panty: Throughout

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K Johnson: As more staff.

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K Johnson: Return to Work the public had no comment. The executive community committee meeting was a giant

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E Panty: At 438 by one thing

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E Panty: One thing, and I don't think you mentioned Ted Johnson was at the meeting and I don't remember hearing his name.

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K Berens Bucki: I don't see his name listed here. I'm

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S Berlow: Sorry.

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K Johnson: Did I miss it.

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E Panty: We're talking about the meet so many the executive committee meeting have made it to the 14th. No.

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E Panty: Oh, Jerry 11. Okay, I'm sorry.

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E Panty: That's my mistake. I'm sorry. Go ahead. Thank you. Thank you. Elaine

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t Johnson: Okay.

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E Panty: They cut out of anything.

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E Panty: That is

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K Berens Bucki: Yeah, thank you.

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K Berens Bucki: So then moving on to budget and finance.

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E Panty: And we have emotion into the written report put into the Minutes.

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K Berens Bucki: Yes or no.

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J Moore: Goal is there an appropriate time to ask a question about the discussion month the executive committee.

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J Moore: I don't know if that's now or

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J Moore: No.

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K Johnson: I'm

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E Panty: Asking the question, I didn't hear.

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J Moore: The question.

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K Berens Bucki: So,

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J Moore: Um, whenever it should be addressed, maybe Ken is a better person who was arrested or maybe

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Frank2013: Mary can catch up later.

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J Moore: On but with that budget. Basically what what I'm hearing is that in 2021 we could have significant

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J Moore: cutbacks. I know the tendency for government is to spend while you have it or else you will be reduced by which you don't spend

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J Moore: Nevertheless, do we have any option to be more conservative this year with an anticipation of spending or having left to spin next year.

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J Moore: Such that we would have some coffers to pull from next year or we basically required to spend what it is that we have on the budget this year and and we just have to deal with.

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J Moore: Whatever reduction come into play.

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J Moore: Next year, that's a really good

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M Jakubowski: That's a really good question, Joel. Thank you for asking that.

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J Moore: Can get it, just go ahead and answer part of this and

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M Jakubowski: Then if you wanted to jump in, you are absolutely correct. We have a financial responsibility of fiduciary responsibility.

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J Moore: To make sure that

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K Berens Bucki: We're doing everything we can.

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M Jakubowski: To raise the coffers so that we don't have such a dramatic impact next year. And what we have put in place and monthly financial reporting can can go on further

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M Jakubowski: A library and we are having a controlled hiring in a sentence. They can see control for all full and part time position.

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S Berlow: Our sales operating expenditures and reduce bribery material purchase.

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M Jakubowski: Noted that we have some savings on utility

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J Moore: From the

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M Jakubowski: Mid 19 closures, we have expressed all of these both Central Library buffalo.

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M Jakubowski: Brand

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M Jakubowski: Well as all of our contract live or directors and then trustees. So, in essence, we are doing every step we can to save funding on it with the potential of having impact we expect very heavily, heavy impact.

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M Jakubowski: From the state to this year, we don't have

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M Jakubowski: A full complete knowledge of what that will turn out to be Canada's given on that, but most certainly we are we are on what I would call utilizing

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M Jakubowski: A

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J Moore: Charity of what we what we currently have received

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M Jakubowski: And I don't want to jump in with anything.

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J Moore: Well, when I get

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Ken Stone: A monthly financial just summed it up.

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Ken Stone: More briefly that I probably would have

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Ken Stone: Saw get into it and the monthly financial

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Ken Stone: Reporting so that

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Ken Stone: Contains projections for a year and

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Ken Stone: It also elicits the strategies that we're

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Ken Stone: Going to reduce our expenditures now.

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Ken Stone: And direct answer to Joel's question is based on the library Protection Act state law, the funding that is provided to us remains with us.

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Ken Stone: So any savings that would result.

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Ken Stone: From hiring reduced part time hours because we're operating

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Ken Stone: Fewer open hours so we expect that people will be reducing their staff scheduling and that will generate savings, some of that will be offset by increased employment costs, but

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Ken Stone: But there's a net savings.

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Ken Stone: And all of that will fall to the library fund balance.

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Ken Stone: And then be available for 2021

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All right. Thank you.

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J Moore: You're welcome.

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M Jakubowski: Yeah, thank you. So, um,

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K Berens Bucki: Did we ever approve putting the, you do not need to make sure we did it. Okay. Yeah. Is there a motion to approve.

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E Panty: This is the light our roof.

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K Berens Bucki: Okay. Is there a second

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Okay.

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A Bedenko: Okay.

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E Panty: Thank you. All in favor.

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A Bedenko: Aye.

315
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Aye.

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K Berens Bucki: Any opposed.

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E Panty: All right. Thank you.

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K Berens Bucki: So then we'll move on to the resolutions can to

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K Berens Bucki: Okay.

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Ken Stone: Thank you. Sure. Thank you.

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A Bedenko: To resolution. So first one

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Ken Stone: Is resolution 20 2016

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Ken Stone: Executing contracting library contracts and and our

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Ken Stone: Most recent discussions very applicable here.

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Ken Stone: This is a provision where we

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Ken Stone: Provide a contract extension at the end of the year because of the county budget. Usually it's unsettled.

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Ken Stone: And state budget isn't an act until April 1 if they're on time.

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Ken Stone: Both of those things have occurred.

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Ken Stone: And we're not, we have to adopt the contract.

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A Bedenko: By

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By the end of July, basically.

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Ken Stone: The first question that would come to mind would be

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Ken Stone: Well, gee, yes, we know we've got a state budget.

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Ken Stone: We did receive a 2% reduction. So for the

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Ken Stone: Member libraries. That's about 70 $500 would recommend at this point. Take it out of fun balance, but the state budget also has to provision for additional cuts.

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Ken Stone: The governor syndicated based on current forecast. If no federal aid were to come forward forth he would have be looking at a roughly 20% cut that spot $650,000 to us.

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Ken Stone: And obviously, that's one of the reasons we're trying to conserve expenditures now so that we can offset and mitigate that back cut if it were to occur.

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Ken Stone: And his press briefing today he has

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S Berlow: Not

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Ken Stone: A specifically sending is not

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Ken Stone: Going forward with

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Ken Stone: Cuts at this time because he is hopeful that some federal aid will be passed.

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Ken Stone: So we don't know.

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Ken Stone: whether it'll happen when or exactly how much, but we have an order of magnitude, the county executive is made similar statements.

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Ken Stone: In terms of the county budget.

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Ken Stone: For 2021

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Ken Stone: As we mentioned earlier the counties reductions. This year, do not affect us.

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Ken Stone: But we have an plan that's in the

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Ken Stone: Financial Report.

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Ken Stone: Targets the same

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Ken Stone: Fun amount 13.1%

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Ken Stone: That the county executive had passed his departments to

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Ken Stone: To identify reductions for the difference being ours will fall to the library fund balance.

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Ken Stone: After offsetting

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Ken Stone: Any loss of state.

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M Jakubowski: So this contract.

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Ken Stone: Would recommend the adopting the contracts.

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Ken Stone: The contract library contracts also container provision to deal with.

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S Berlow: Mid Year budget cuts.

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Ken Stone: That same section 24th of their contract and provide supervision for us to upon notice to them implement budget reductions, if there was a shortfall and either state or other

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Ken Stone: Other revenue sources. So there really is no reason not to adopt them at this point in time, contracting library folks are have been advised and they've been updated with the same updates so they know

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Ken Stone: And we're all trying to say funding and some of that we're saving simply because we're operating reduced hours where we're doing an eight hour shift.

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Ken Stone: For example, at Central the buffalo branches.

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Ken Stone: So we don't have the budget for additional hours for that overlap that goes on those 10 or 11 hour days. That's one example of savings.

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S Berlow: So,

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Ken Stone: I would recommend that you you do approve adopting the contract and authorizing the chair to assignment.

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K Berens Bucki: Are there any question.

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K Berens Bucki: We can say a prayer to this doesn't happen.

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K Berens Bucki: Okay, I'll make the most out

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E Panty: This is a late. I'll make the motion to accept.

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t Johnson: It. This is right this second.

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t Johnson: All in favor.

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t Johnson: Aye. Aye. Any

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Opposed.

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A Bedenko: Okay, thank you. So then the next resolution.

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Ken Stone: Is 20 2017 and this would authorize implementing the month to month contract extension provision of our

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Ken Stone: Voice telecommunications.

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Ken Stone: We have our telephones for the Central Library are presently provided through Erie County switch

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Ken Stone: The telephones to the branch libraries in Buffalo, and the member libraries out in the suburbs are provided via contract with spectrum. It was a low, low, low best service provider.

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Ken Stone: Bed. It has

381
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Ken Stone: It had an original bid with two, three or extensions. The first the

382
00:33:05.910 --> 00:33:08.790
Ken Stone: Last three year extension was already up

383
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Ken Stone: On June 30 there's another the final extension could allow us to continue to contract the

384
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Ken Stone: Contract through 2023 however

385
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Ken Stone: Erie County is moving towards voice over Internet Protocol, otherwise known as voice.

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Ken Stone: It's been taken up a lot of Janina time lately because she's seen the IT staff have been working heavily on that.

387
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Ken Stone: Because we're meeting to convert the Central Library to boy and it may be in our interest if this goes well to extend that to the branches and the contracting library. So be using our, our network, rather than

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Ken Stone: A direct phone connection.

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Ken Stone: So it doesn't make sense to renew for another three year period.

390
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Ken Stone: When we can renew for on a month to month basis until we determine if it makes sense to move to

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Ken Stone: Fight for the branches. So this resolution will allow us to utilize that provision and allow it to continue for up to what would have been the three year term of the contract or when it's replaced by voice, whichever the first verse.

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Ken Stone: Recommend your approval.

393
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K Berens Bucki: Right. Is there a motion to approve.

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S Berlow: What question are we happy with spectrum or

395
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Ken Stone: Voice services been

396
00:34:38.820 --> 00:34:39.990
Ken Stone: It's been

397
00:34:41.220 --> 00:34:45.570
Ken Stone: More reliable in the last year, it has problems.

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00:34:46.770 --> 00:34:52.500
Ken Stone: So I think that we probably my guess is that will will be moving over to work.

399
00:34:53.070 --> 00:34:54.870
Ken Stone: On it at this point in time.

400
00:34:54.960 --> 00:34:56.880
Ken Stone: Typically with that prospect and the

401
00:34:58.170 --> 00:34:59.790
Ken Stone: Recently foreseeable future.

402
00:35:00.840 --> 00:35:13.380
Ken Stone: Going out for a whole nother contract probably wouldn't be cost effective for us. And you're limited who's actually providing traditional telephone service now your options are not very

403
00:35:13.530 --> 00:35:18.180
S Berlow: Clear our problems with them you they respond quickly to fix them.

404
00:35:20.010 --> 00:35:26.250
Ken Stone: Relatively usually within the same day old urban situations. Sometimes, so it's

405
00:35:27.600 --> 00:35:29.070
Ken Stone: Our truck hits a pole.

406
00:35:29.460 --> 00:35:30.660
Ken Stone: And it's until it's

407
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Fixed

408
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S Berlow: Okay.

409
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S Berlow: So this will be taken into consideration going ahead.

410
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M Jakubowski: Yeah.

411
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Ken Stone: Well, basically.

412
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S Berlow: Their performance in general. Yeah, right.

413
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S Berlow: Right, but the the

414
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Ken Stone: Basically, at this point, it, it would be more a lot more trouble, it would be worth trying to build it out or one recent we couldn't give a period of time and any new provider coming in.

415
00:35:59.190 --> 00:36:00.780
Ken Stone: You know, for their install it up.

416
00:36:00.900 --> 00:36:09.720
Ken Stone: Up front costs would want a fixed period of time to guarantee a return on their investment so

417
00:36:10.470 --> 00:36:11.490
Ken Stone: I don't think we would get

418
00:36:11.550 --> 00:36:14.190
Ken Stone: Much in the way of bids. If we were to try to put it out again.

419
00:36:14.910 --> 00:36:16.140
S Berlow: long one. Okay.

420
00:36:17.970 --> 00:36:18.150
S Berlow: With

421
00:36:18.390 --> 00:36:22.470
Frank2013: This Frank. This would you say to land on his feet, basically be obsolete in a few years.

422
00:36:23.430 --> 00:36:23.970
Probably

423
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S Berlow: It's getting harder, harder to get

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Ken Stone: Them service.

425
00:36:30.000 --> 00:36:30.270
Ken Stone: Yeah.

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E Panty: That's accurate. No, sir. May I have a landline. This is Elaine speaking

427
00:36:38.550 --> 00:36:49.050
Ken Stone: Of Public Service Commission and regulated utilities. So if you've got it. But in some cases. For example, if we put this out. I don't know that Brian would bid on all

428
00:36:56.970 --> 00:37:00.780
S Berlow: Well as the, the one problem.

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00:37:01.890 --> 00:37:13.380
S Berlow: With not having a landline is that whoever your service is in the case of emergency does not know where you are, where as a landline immediately toes.

430
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S Berlow: Right.

431
00:37:16.170 --> 00:37:21.240
Ken Stone: That's not been addressed to some extent, even

432
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Ken Stone: Someone who's cut the cord for some time.

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00:37:24.960 --> 00:37:31.980
Ken Stone: They can identify where I am on my cell phone, but you're correct, Mr Barolo. Having a landline is quicker.

434
00:37:32.940 --> 00:37:39.060
Ken Stone: But the technology is moving towards the point where I think within a reasonable amount of time.

435
00:37:39.180 --> 00:37:39.660
Ken Stone: That will

436
00:37:39.750 --> 00:37:41.880
Ken Stone: Will be less of a concern that it is today.

437
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E Panty: Okay, well it's we're really we're working on this, perhaps I am gender. So our Alex. I'll make a motion to accept is is presented.

438
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M Jakubowski: As their second

439
00:38:01.320 --> 00:38:02.010
A Bedenko: All in favor.

440
00:38:04.980 --> 00:38:05.310
t Johnson: Aye.

441
00:38:08.130 --> 00:38:15.210
Ken Stone: The last time, Mr monthly financial report, it does. There's a whole section of it. That is

442
00:38:15.270 --> 00:38:17.220
Ken Stone: Basically the coven 19 section.

443
00:38:18.390 --> 00:38:22.440
Ken Stone: Where we talk about what we're what we are doing. Presently

444
00:38:23.040 --> 00:38:28.470
Ken Stone: potential impacts and forecasts of what those impacts would be

445
00:38:30.840 --> 00:38:31.230
E Panty: If

446
00:38:31.680 --> 00:38:34.350
Ken Stone: For example, a 20% state budget cuts occur.

447
00:38:35.400 --> 00:38:39.330
Ken Stone: It's also dealing with our own revenue which

448
00:38:39.390 --> 00:38:42.600
Ken Stone: Since we have not been charging fines on books.

449
00:38:43.110 --> 00:38:45.750
Ken Stone: And other items checked out since February 11

450
00:38:45.810 --> 00:38:48.300
Ken Stone: And that goes through, I believe the end of the month.

451
00:38:48.990 --> 00:38:51.000
Ken Stone: So obviously we don't have fine revenue.

452
00:38:51.660 --> 00:39:01.650
Ken Stone: And of course the the closure period is accelerated the use of online materials and they never incur a fine. Anyway, they just expire when they do.

453
00:39:02.100 --> 00:39:10.470
Ken Stone: So there is no fine. So that's its kind of accelerating a long term trend of our fine revenues gradually reducing over time.

454
00:39:10.830 --> 00:39:12.540
Ken Stone: They fell off a cliff right now.

455
00:39:12.810 --> 00:39:14.100
Ken Stone: And I think

456
00:39:14.730 --> 00:39:20.580
Ken Stone: Will not fully recovered and what they would have been this year because more people are shifting to the online format.

457
00:39:23.520 --> 00:39:29.850
Ken Stone: The other cell another not one of the other revenues copy revenue print revenue.

458
00:39:31.020 --> 00:39:33.420
Ken Stone: Are down, but our expenses related

459
00:39:33.450 --> 00:39:34.710
Ken Stone: To them are down as well.

460
00:39:34.920 --> 00:39:35.550
Ken Stone: Those revenues.

461
00:39:35.580 --> 00:39:39.390
Ken Stone: Are principally for cost recovery. So there's an offset and reduced

462
00:39:39.390 --> 00:39:43.260
Ken Stone: Expense and of course we did talk about utilities.

463
00:39:43.860 --> 00:39:51.270
Ken Stone: utilities are well under budget because for one thing, if you you're not open your lights aren't on

464
00:39:52.620 --> 00:39:54.300
Ken Stone: In addition, we've been doing the

465
00:39:54.990 --> 00:39:57.300
Ken Stone: Lady conversions. They continue to pay off.

466
00:39:57.960 --> 00:39:59.070
Ken Stone: So far this year.

467
00:40:00.390 --> 00:40:04.200
Ken Stone: We have used 25th year today.

468
00:40:05.520 --> 00:40:17.850
Ken Stone: Through may, which is the most recent period I have utility data we've used 24% less electricity than we did in the same period last year so

469
00:40:18.150 --> 00:40:21.150
Ken Stone: That's when you look at the financial forecasts on a

470
00:40:21.210 --> 00:40:26.010
Ken Stone: Monthly financial report. You can see some pretty significant savings estimate for utilities and

471
00:40:26.070 --> 00:40:27.600
Ken Stone: Much of those have already been

472
00:40:27.600 --> 00:40:35.250
Ken Stone: Achieved the other the other side effect of the slow down. Yes, it's depressed fuel prices.

473
00:40:35.580 --> 00:40:36.450
Ken Stone: Which also

474
00:40:36.510 --> 00:40:38.820
Ken Stone: Lowers what we pay for electricity and

475
00:40:39.240 --> 00:40:39.990
Ken Stone: Natural gas.

476
00:40:41.310 --> 00:40:47.520
Ken Stone: So that's, that's where we are. The overall fork projection at this point in time.

477
00:40:51.300 --> 00:40:53.940
Ken Stone: We would say approximately

478
00:40:59.520 --> 00:41:04.920
Ken Stone: WOULD BE IN AND THE YEAR APPROXIMATELY $3.4 million under budget on expense.

479
00:41:06.030 --> 00:41:14.550
Ken Stone: And our revenue with the is obviously going to be short by almost $2 million, not including use for appropriated fund balance.

480
00:41:15.450 --> 00:41:17.010
Ken Stone: And so we'd have a net

481
00:41:17.820 --> 00:41:19.800
Ken Stone: Return to the general fund or

482
00:41:21.330 --> 00:41:37.530
Ken Stone: Over a million dollars over $1.1 million that would be in place to help address a problem next year. And that's not touching your use of fund balance your fund balance at all it's generating savings this year that will be available for next year.

483
00:41:38.580 --> 00:41:42.720
Ken Stone: And if there are any questions, I'd be happy to elaborate on that if I haven't already talked too much.

484
00:41:44.040 --> 00:41:44.550
Ken Stone: Thanks.

485
00:41:49.800 --> 00:41:50.790
K Berens Bucki: Okay. Thank you, Ken.

486
00:41:52.260 --> 00:41:55.410
t Johnson: I'm sorry, go ahead. JOHN What's your current fund balance.

487
00:42:05.160 --> 00:42:08.820
Ken Stone: As of the end of this past year 2000

488
00:42:12.360 --> 00:42:27.630
Ken Stone: Women. That's right. That's right. Damn close. The books on 2019 yet as of 2018 are fun balance was about total fun balance was unassigned fun Dallas was about 3.4 million

489
00:42:31.050 --> 00:42:32.250
Ken Stone: Okay, thanks. And you're

490
00:42:32.250 --> 00:42:38.340
t Johnson: Expected to go up or down from last year for 2019 we use some correct, yes.

491
00:42:38.700 --> 00:42:44.190
Ken Stone: Well now 2019 we use less than we thought we would. So it's actually should be a little

492
00:42:44.370 --> 00:42:45.360
Ken Stone: A little bit.

493
00:42:46.710 --> 00:42:49.500
Ken Stone: A little bit better than it would have been otherwise.

494
00:42:50.520 --> 00:42:51.540
Ken Stone: Some of our useful.

495
00:42:53.280 --> 00:42:55.050
Ken Stone: Capital Projects, for example.

496
00:42:57.300 --> 00:42:57.840
Thank you.

497
00:43:02.760 --> 00:43:04.110
K Berens Bucki: All right. Are there any other questions.

498
00:43:09.330 --> 00:43:16.230
K Berens Bucki: Okay. Thank you, Ken So then we're on the report of the director. So Mary Jean. Thank you very much.

499
00:43:17.340 --> 00:43:26.700
M Jakubowski: Thank you so much and thanks everyone for being on the call today I have some good news, which is always nice to hear, given these challenging times

500
00:43:27.510 --> 00:43:38.370
M Jakubowski: This week I can report the 20 libraries are open to the public with 25 libraries offering curbside or walk up services.

501
00:43:39.000 --> 00:43:52.020
M Jakubowski: Next week, these numbers increase even the number of libraries open will increase in 29 and offering curbside and wassup does teach does go down to 16

502
00:43:52.710 --> 00:44:00.630
M Jakubowski: Those services, the walk up and curbside services are being assessed regularly here in the city of Buffalo.

503
00:44:01.110 --> 00:44:13.950
M Jakubowski: At our buffalo branch libraries that have to walk up curbside which is the crane branch and the Merryweather branch, as well as here at Central. We will be running those services through the end of June.

504
00:44:14.550 --> 00:44:23.940
M Jakubowski: As demand continues, we will most certainly reassess but it is dropping off and that is most certainly because our doors are now open.

505
00:44:24.810 --> 00:44:33.810
M Jakubowski: The libraries have been they've been fairly busy. I say fairly busy. We aren't certainly not to where we were before the closure.

506
00:44:34.590 --> 00:44:43.410
M Jakubowski: As we begin as our communities begin to enter these new phases of New York forward with other

507
00:44:44.220 --> 00:44:55.620
M Jakubowski: With other location businesses and organizations opening doors do believe most certainly that our foot traffic. A will continue to grow.

508
00:44:56.490 --> 00:45:18.390
M Jakubowski: Our e books and a music continues to be used very regularly. We're very excited. Our a library card numbers continue to grow as well. We are over 2000 and that has been just since those are the numbers just since our closure in in mid March.

509
00:45:20.310 --> 00:45:28.410
M Jakubowski: I also wanted to report that it's just the public end of the library that is working so diligently most certainly

510
00:45:28.860 --> 00:45:38.160
M Jakubowski: I would like for the record to thank our maintenance division who continues to be extremely active in the cleaning and disinfecting

511
00:45:38.610 --> 00:45:55.740
M Jakubowski: Of the libraries, particularly those libraries that are open. They are regularly following our safety our safety plan. In addition, our technical services area. Now, those are the areas that Britain where we bring the books come in the new materials come in.

512
00:45:56.280 --> 00:45:58.890
M Jakubowski: In the past 30 days. Our Technical Service.

513
00:45:58.890 --> 00:46:09.300
M Jakubowski: Staff has processed over 9000 items. And so this has gotten out into into the libraries and that's a tremendous feat.

514
00:46:09.870 --> 00:46:23.160
M Jakubowski: It's quite a Herculean task with a bath house of have just under three months and they are actively moving through the new material to get them into the hands of our patrons as soon as possible.

515
00:46:25.890 --> 00:46:36.750
M Jakubowski: We are also. And so, you know, less evening. I said, less evening or yesterday afternoon I sent over to you all the the reopening plan.

516
00:46:37.200 --> 00:46:38.280
E Panty: We are reviewing and

517
00:46:38.280 --> 00:46:46.500
M Jakubowski: modifying a plan regularly. We are doing that because of changes in the governor's executive orders.

518
00:46:46.830 --> 00:46:48.960
M Jakubowski: As well as changes in the

519
00:46:48.960 --> 00:46:56.310
M Jakubowski: Phases of New York forward I did send to you some of the changes because we are entering

520
00:46:57.060 --> 00:47:07.740
M Jakubowski: A phase three of New York forward is where Western New York Erie County is currently. And so we are entering our stage three.

521
00:47:08.400 --> 00:47:22.080
M Jakubowski: Of our reopening plan and that is what I outlined for you last evening, including the continuation of limited hours that both the Central Library and our buffalo branch libraries.

522
00:47:22.500 --> 00:47:23.760
M Jakubowski: Or buffalo branch library.

523
00:47:23.790 --> 00:47:27.930
M Jakubowski: Will be expanding. However, their hours beginning this Saturday.

524
00:47:29.040 --> 00:47:29.820
S Berlow: Also

525
00:47:29.850 --> 00:47:44.520
M Jakubowski: Full time and regular part time staff will be returning. We are scheduling a regular part time staff and part time staff, including time librarians technology clerk clerk cleaners maintenance workers.

526
00:47:44.970 --> 00:47:54.330
M Jakubowski: Those that we absolutely need to, we will be Scheduling them, if we don't need their hours they will not for operational purposes they they will not be scheduled

527
00:47:55.440 --> 00:48:02.250
M Jakubowski: Our full time staff has stepped up to, they are doing the work that is typically done by our patients.

528
00:48:02.250 --> 00:48:04.350
S Berlow: In your page staff that is things like

529
00:48:04.680 --> 00:48:07.050
M Jakubowski: Helping out and with the computers.

530
00:48:08.340 --> 00:48:16.230
M Jakubowski: Shelving materials, making sure that materials are finding their way after the quarantine period or back into the shelf.

531
00:48:16.830 --> 00:48:35.970
M Jakubowski: So they have been our staff has been doing that because, again, seeing that we are limited hours with limited services limited services in that we are not we are not producing on site programming, we are continuing with our virtual programming at our meeting rooms do remained closed.

532
00:48:38.070 --> 00:48:46.890
M Jakubowski: We will again as I said is we will continue to assess this as Western New York moves towards phase four of New York forward.

533
00:48:47.490 --> 00:49:08.940
M Jakubowski: The earliest that could occur is June 30 we will be making adaptation adaptations and changes going forward. I didn't know if there would be any questions on that. I certainly can can answer any questions that you may have on our reopening plan again it is a very fluid documents.

534
00:49:09.930 --> 00:49:11.850
Frank2013: I have a question. Yes.

535
00:49:12.090 --> 00:49:13.020
M Jakubowski: This is Frank. Yes. Yeah.

536
00:49:13.470 --> 00:49:30.330
Frank2013: I've gotten three calls this within the last two weeks of people who are concerned about the computer you use most most bottom or senior citizens and they use the library computer to do most of their work and several two of them wanted to apply for unemployment insurance.

537
00:49:30.840 --> 00:49:32.310
Frank2013: Unemployment, and they could

538
00:49:32.400 --> 00:49:36.030
Frank2013: Couldn't do it because they didn't have access to a computer fact I wind up doing one ladies.

539
00:49:36.990 --> 00:49:38.490
Frank2013: For her on my computer.

540
00:49:38.850 --> 00:49:51.600
Frank2013: You know, and I just want to make sure that we haven't because I think we're going to get a rush of people was coming to the computer library to use our, our computers. I just want to make sure that we have enough computers that if we don't, will we be able to

541
00:49:51.870 --> 00:49:52.200
S Berlow: To

542
00:49:52.590 --> 00:49:54.480
Frank2013: Make some accommodations to get more

543
00:49:54.900 --> 00:49:58.710
Frank2013: Or at least get iPads to make sure that everybody that comes into a library.

544
00:49:59.040 --> 00:49:59.970
Frank2013: To get a computers.

545
00:50:00.330 --> 00:50:01.290
Frank2013: So they can do their work.

546
00:50:01.740 --> 00:50:02.010
Frank2013: You know,

547
00:50:02.640 --> 00:50:03.750
Frank2013: In this whole new age of

548
00:50:04.590 --> 00:50:05.940
Frank2013: teleconferencing and

549
00:50:06.570 --> 00:50:08.490
M Jakubowski: I mean, it's just not easy for a person to apply.

550
00:50:08.490 --> 00:50:11.340
Frank2013: For unemployment insurance or a lot of other things on the computer and

551
00:50:11.610 --> 00:50:15.540
Frank2013: Very often, people, at least in my community don't have to have a computer.

552
00:50:16.020 --> 00:50:22.860
Frank2013: And I just want we have we have enough computers on hand, whether it be iPads or whatever, anybody that comes into the library.

553
00:50:23.610 --> 00:50:24.990
Frank2013: You know, has access to

554
00:50:28.290 --> 00:50:29.580
Frank2013: That or maybe somebody else.

555
00:50:33.090 --> 00:50:33.510
S Berlow: So that's

556
00:50:33.570 --> 00:50:47.700
M Jakubowski: That's really great. That's a really great point, our computers are regularly use. We do have a sufficient amount of computers. We haven't reached the maximum capacity for the use of computers, even with

557
00:50:48.390 --> 00:50:59.400
M Jakubowski: Some of our computer shut down for social distancing purposes, we not only have PCs in our libraries, but we also have in many libraries. We have additional laptops.

558
00:50:59.790 --> 00:51:13.020
M Jakubowski: So that we can most certainly use those laptops in a social distance setting. We also have limitations put on to the use of our computers and we have one hour sessions.

559
00:51:13.170 --> 00:51:15.690
S Berlow: Now those sessions are easily extended if

560
00:51:15.690 --> 00:51:17.550
M Jakubowski: No one is waiting for a computer.

561
00:51:17.610 --> 00:51:19.110
S Berlow: But if there is a

562
00:51:19.380 --> 00:51:28.950
M Jakubowski: If there is someone waiting for the computer. We do have the ability to work with people to complete a session and subsequently sign up again.

563
00:51:29.640 --> 00:51:38.970
M Jakubowski: At a later date or time. So very good point. Frank, I agree with you. We need to have adequate computers. I do believe that we do have

564
00:51:39.390 --> 00:51:52.110
M Jakubowski: We certainly will monitor that situation and see if we need to move things around. But just so that you are aware, we have about 1000 public access computers through out

565
00:51:52.980 --> 00:51:59.280
M Jakubowski: Throughout the library system. Now I will say to you, we probably have between five and 600

566
00:52:00.120 --> 00:52:14.610
M Jakubowski: currently active. That is because of how we've had to set up for social distancing due to the executive orders and those limitations that are associated, but we have not yet met capacity on the use of of our computers.

567
00:52:15.090 --> 00:52:23.910
M Jakubowski: Regardless, so we will continue to monitor that I think you bring a very, very good point. And we do have laptops also that can be made available.

568
00:52:26.100 --> 00:52:27.090
Ken Stone: If I could area just

569
00:52:27.390 --> 00:52:28.050
Ken Stone: I just put

570
00:52:28.200 --> 00:52:31.860
Ken Stone: Pull up the cameras and come on down to Central because we do have

571
00:52:32.220 --> 00:52:41.670
Ken Stone: Their spare capacity right now, even with the the space limitations and as well as the Dudley branch. I just pulled up real quick so

572
00:52:42.840 --> 00:52:45.090
Ken Stone: Part of it too is people may not realize that

573
00:52:45.210 --> 00:52:47.610
Ken Stone: We just reopen the public money.

574
00:52:48.180 --> 00:52:52.470
Frank2013: Or I mean that was, that was the cause, because they no longer had access to computers because of the six

575
00:52:52.470 --> 00:52:53.280
Ken Stone: Right, right.

576
00:52:53.640 --> 00:52:54.990
Ken Stone: And we were close. Yeah.

577
00:52:55.020 --> 00:52:56.160
Ken Stone: Well, we were close so

578
00:52:56.160 --> 00:52:58.320
Frank2013: Right. And I had to share computer with me.

579
00:52:58.860 --> 00:53:01.140
Frank2013: Not knowing it's a computer be access to

580
00:53:01.290 --> 00:53:01.650
S Berlow: The reason

581
00:53:02.040 --> 00:53:02.700
Frank2013: People call me.

582
00:53:03.240 --> 00:53:04.350
Ken Stone: Thinking is definitely up

583
00:53:05.850 --> 00:53:11.610
M Jakubowski: So that computers are one of the key components certainly of the services that we do by

584
00:53:12.300 --> 00:53:28.560
M Jakubowski: There are libraries not within our library system, but I have heard of libraries in other areas of New York State that has not allowed access to computers, we do not feel that way. We want people to use their computers. We do have a disinfecting

585
00:53:29.220 --> 00:53:32.910
M Jakubowski: Protocol set up for the computers so that they are

586
00:53:33.090 --> 00:53:33.960
M Jakubowski: Certainly safe.

587
00:53:33.990 --> 00:53:36.120
M Jakubowski: To use in that capacity as well.

588
00:53:38.880 --> 00:53:51.900
E Panty: Marriage and this is a lane. I know we have, we can't use the community rooms for anything which were useful for like journeys and and and and English classes and things like that for the public.

589
00:53:52.950 --> 00:54:08.250
E Panty: And I know that he has to go for a while but you foresee anytime in the near future, like perhaps after July, August, that we might be able to start using the community rooms or will that be something that will be put on hold and wait until the fall

590
00:54:08.940 --> 00:54:21.870
M Jakubowski: Well, I think what's most important is whatever the executive orders are with regard to social distancing and group gathering. Now some of that has loosened in the past this.

591
00:54:22.560 --> 00:54:34.500
M Jakubowski: Just this week. Some of those restrictions have been gone to loosen. We will certainly follow that we follow that every single day. And as those become as those

592
00:54:35.490 --> 00:54:45.630
M Jakubowski: Restrictions do continue to loosen and we are able to have gatherings. We will most certainly looking thing our community rooms and meeting.

593
00:54:45.630 --> 00:54:46.530
M Jakubowski: Rooms. Absolutely.

594
00:54:48.180 --> 00:55:03.870
M Jakubowski: Great. And one other question. Go ahead. Sorry, I just wanted to just mentioned a timeframe wise I cannot, it would be inappropriate for me to give a specific time frame because this again is such a fluid situation, but we are we are monitoring this every single day.

595
00:55:05.430 --> 00:55:12.000
E Panty: Now I understand their problem with super media question, but I just I just know that the Community rooms are been such a

596
00:55:12.660 --> 00:55:25.230
E Panty: An integral part of our libraries will take people use them for meetings because for things that are absolutely so helpful for the for the community in different areas. But the other thing is, I'm wondering, has there been any problems with

597
00:55:26.640 --> 00:55:27.360
E Panty: Security

598
00:55:28.650 --> 00:55:30.480
E Panty: Know, using the mask or not using if

599
00:55:31.560 --> 00:55:32.220
E Panty: They have there.

600
00:55:32.250 --> 00:55:52.860
M Jakubowski: We have not had any issues. And I know that there was, you know, nothing that nothing that is you know that's been reported. We certainly we've had a couple of instances where patients if tried to come into the library and not be wearing official covering we have instructed

601
00:55:54.030 --> 00:56:02.280
M Jakubowski: This we have instructed that official covering is required. The governor's laws have not changed on that the executive orders, excuse me, have not changed on that.

602
00:56:02.670 --> 00:56:14.880
M Jakubowski: And that's certainly something we can you know hang our hat on. We do have a supply of masks that we are able to give to members of the public if they come in and they do not have a mask.

603
00:56:15.480 --> 00:56:23.490
M Jakubowski: We, we do have a supply that we have been able to give out they have been supplied to us, just so that all of you know through the county is eerie

604
00:56:24.180 --> 00:56:34.470
M Jakubowski: They are reusable masks and we give them to members of the public. And I know of a handful of situations where that situation has occurred, but then very grateful.

605
00:56:34.980 --> 00:56:48.600
M Jakubowski: To receive those and just because Elaine you you brought this up. One of the things I wanted to mention was the council members job Columba today has donated 51 time use masks.

606
00:56:49.110 --> 00:56:59.790
M Jakubowski: Or facial covering over to the panty library we have sent a very gracious thank you note to that. And I know that those are also being handed out

607
00:57:01.680 --> 00:57:02.970
M Jakubowski: Like, I didn't know

608
00:57:03.030 --> 00:57:03.480
E Panty: I didn't know

609
00:57:04.620 --> 00:57:05.670
E Panty: Mary dream is it

610
00:57:05.670 --> 00:57:13.080
S Berlow: Shows the question do we assume any liability for the efficiency of those

611
00:57:14.220 --> 00:57:15.600
M Jakubowski: Yeah. No we do not.

612
00:57:18.930 --> 00:57:22.050
Frank2013: While we're on the subject has any staff tested positive

613
00:57:23.580 --> 00:57:32.190
M Jakubowski: I unfortunately I'm not even allowed to answer that. But I can assure you that our staff is is very healthy. Okay.

614
00:57:39.240 --> 00:57:53.190
M Jakubowski: If there are no other questions, I will continue with my report, I also need to mention to you that like members of library administration, we are continuing to advise the contract libraries on all things related to

615
00:57:55.290 --> 00:58:03.990
M Jakubowski: As the executive orders, as well as the different phases of New York forward and any guidance system come forth

616
00:58:05.220 --> 00:58:20.040
M Jakubowski: So moving on. I wanted to mention to the board. Kate and I had a conversation on this and we created a response. We had a request from a contract library director

617
00:58:20.790 --> 00:58:31.380
M Jakubowski: Asking the Buffalo and Erie County Public Library to make a statement and outright statement condemning systemic racism and police island.

618
00:58:32.130 --> 00:58:46.530
M Jakubowski: And I'm calling this to your attention for for the obvious reasons, we did, we were able to respond to this contract library director who for your information also

619
00:58:47.700 --> 00:58:56.100
M Jakubowski: did send this out to all of the contract library director, so it was it went back and forth, you know with with different responses.

620
00:58:56.850 --> 00:59:16.080
M Jakubowski: And given this one of the most important aspects that the Buffalo and Erie County Public Library through our mission. Our vision, our principles etc deals with the fair and equitable access as well as the educational components on

621
00:59:16.230 --> 00:59:27.450
M Jakubowski: Specifically, you know, topics such as these that we have a balanced collection that we do offer programming and other such activities.

622
00:59:27.810 --> 00:59:45.300
M Jakubowski: For the purposes of getting the conversation and holding the conversation going forward. So with that, I again if anybody has any questions, we were able to put together a response, which was a which was accepted by

623
00:59:46.440 --> 00:59:48.630
M Jakubowski: Magic library director

624
00:59:50.700 --> 00:59:51.840
M Jakubowski: Okay, did you have anything you

625
00:59:51.840 --> 00:59:52.710
M Jakubowski: Wanted to add

626
00:59:53.760 --> 00:59:57.420
K Berens Bucki: Um, I think that was a good summary of the situation. I think so.

627
00:59:58.920 --> 00:59:59.700
K Berens Bucki: I'm not sure which

628
00:59:59.730 --> 00:59:59.910
One.

629
01:00:03.120 --> 01:00:16.590
M Jakubowski: I'm sorry, the contract library director asked if the Buffalo and Erie County Public Library would make a formal statement condemning systemic racism and police violence.

630
01:00:18.840 --> 01:00:21.960
J Moore: So a different job. Well, what was the ultimate answer.

631
01:00:22.740 --> 01:00:30.450
M Jakubowski: So thank you for asking that. I will most definitely forward out the the formal response to the individual.

632
01:00:32.340 --> 01:00:35.820
M Jakubowski: Couple of salient points that came out that were in the

633
01:00:35.880 --> 01:00:38.580
S Berlow: In the response, most certainly.

634
01:00:38.640 --> 01:00:41.220
M Jakubowski: The Buffalo and Erie County Public Library

635
01:00:42.990 --> 01:00:49.500
M Jakubowski: Because we are a complex organization. Most people do fit and do recognize

636
01:00:50.250 --> 01:01:02.370
M Jakubowski: That the Buffalo, New York County Public Library. They believe that we are one full unit as opposed to being made of 23 independent organizations and most certainly we can't come out with a

637
01:01:03.030 --> 01:01:18.060
M Jakubowski: blanket statement on really on on any topic. And then we acknowledged most certainly clearly social injustice racism police violence. The topics are very important. They're very timely.

638
01:01:18.690 --> 01:01:31.860
M Jakubowski: It can also be controversial. They can also be very political. And so we always have to walk a very fine line on on such issues. These other than making a firm statement.

639
01:01:32.400 --> 01:01:43.050
M Jakubowski: We are an educational institution and therefore our responsibility lies to provide resources that give opportunities to initiate and continue open and honest discussions.

640
01:01:43.470 --> 01:01:54.060
M Jakubowski: And it's time for a timely and respectful fashion we identified our mission, vision for values and principles that speak to what we stand for.

641
01:01:54.420 --> 01:02:05.670
M Jakubowski: We also acknowledge the fact that the board has recently re adopted the American Library Association Bill of Rights, which also focuses on our responsibilities.

642
01:02:06.270 --> 01:02:19.230
M Jakubowski: Further, we made it very well known that we are very much making a statement from an educational perspective, we have had a multitude of social media posts.

643
01:02:19.950 --> 01:02:29.850
M Jakubowski: Including things such as children's books. Speaking to race and diversity books that can help you explain racism and protest to children.

644
01:02:30.420 --> 01:02:50.430
M Jakubowski: Kids books that for a better world celebration of pride and Pride Month, the list goes on and on. We also made note of the fact. And I think this is equally important that we have held open and honest discussions on such topics including if the board will remember

645
01:02:52.350 --> 01:03:05.850
M Jakubowski: Then chair house held a very poignant discussion of the Tallahassee coats book between the worlds and me and of course that is is so timely at this moment.

646
01:03:06.090 --> 01:03:08.010
S Berlow: We certainly are discussing the

647
01:03:08.010 --> 01:03:14.010
M Jakubowski: Continuation once programs will be reopening is continuing a series

648
01:03:14.040 --> 01:03:15.570
S Berlow: For some open and honest.

649
01:03:15.570 --> 01:03:24.060
M Jakubowski: Conversations on these on a particular topic. And this is very, very summarized I will send out the response to

650
01:03:29.010 --> 01:03:29.730
The responses.

651
01:03:33.420 --> 01:03:33.750
Frank2013: I'm not

652
01:03:33.810 --> 01:03:34.590
Frank2013: Quite sure I'm

653
01:03:35.790 --> 01:03:38.730
Frank2013: Very I very much agree with what you're saying, you know,

654
01:03:40.260 --> 01:03:41.460
Frank2013: What your responses can be

655
01:03:41.640 --> 01:03:43.530
S Berlow: But what I just summarized

656
01:03:43.530 --> 01:03:44.910
M Jakubowski: What is the response.

657
01:03:47.400 --> 01:03:54.600
J Moore: So Frank. This is Joel I think part of it is the need to see what was actually sent out why. Yeah.

658
01:03:55.350 --> 01:03:58.470
Frank2013: What yeah I'm not sure what your responses. I mean, I agree that is

659
01:03:58.530 --> 01:04:03.210
Frank2013: Really essentially that's not that's that's not our lane to be getting into

660
01:04:03.630 --> 01:04:05.820
Frank2013: You know, does the library itself got his own racism to

661
01:04:05.820 --> 01:04:06.240
Frank2013: Deal with

662
01:04:07.710 --> 01:04:09.660
Frank2013: You know, trying to tell the world about probably against

663
01:04:09.660 --> 01:04:12.690
Frank2013: Racism. So, you know, I mean, I kind of agree.

664
01:04:13.680 --> 01:04:15.270
Frank2013: We need to stay in our lane, you know,

665
01:04:16.980 --> 01:04:18.000
E Panty: I have a couple questions.

666
01:04:18.000 --> 01:04:37.290
J Moore: Mary Jane is this is the total again. So, so what I'm curious, um, have any of the libraries outside of the city of Buffalo made a statement. Um, one way or another on the subject, and do they have the freedom to do so without crossing it without first say

667
01:04:37.350 --> 01:04:40.320
M Jakubowski: They yes they have the ability to do so.

668
01:04:40.950 --> 01:04:48.630
M Jakubowski: Because they are independent organizations, they would have to stand, just as we would stand for the buffalo Erie County Public proper

669
01:04:48.900 --> 01:05:10.140
M Jakubowski: Central Library in the buffalo branches, they would have to identify that it is solely their opinion associated with the libraries that they have that they oversee they have not no library has made any any statement of any kind. I will say. However, and this I think is very important.

670
01:05:10.560 --> 01:05:12.330
S Berlow: That through joy testers in

671
01:05:12.330 --> 01:05:22.980
M Jakubowski: Queens office. Many of the of the posts that we have had on such topics, giving the educational component and the educational tools.

672
01:05:23.700 --> 01:05:33.810
M Jakubowski: To the public to learn and educate and and make their own decisions. Those has come from the buffalo in Erie County Public Library joy tests and cleanest office.

673
01:05:34.110 --> 01:05:46.680
M Jakubowski: Many of our libraries outside the city of Buffalo has forward as those posts, they themselves that have been posting so they also have been promoting from the educational session.

674
01:05:48.090 --> 01:05:48.420
M Jakubowski: Okay.

675
01:05:48.690 --> 01:05:52.200
J Moore: Um, so my second thought to that is

676
01:05:54.450 --> 01:06:00.720
J Moore: If the independent libraries have the opportunity. Well, what I guess I'd like to say if the independent libraries do make a statement.

677
01:06:01.140 --> 01:06:10.530
J Moore: Like an official statement of some sort. I'd be interested in seeing that I imagine the rest of the board. What is well um and and my root of my concern is

678
01:06:11.520 --> 01:06:33.780
J Moore: An inconsistent message. And what I mean by that is, it sounds like our non city libraries have permission to make a statement independently. And so, conversely, I would think that our city libraries have permission via us presumably to make a statement as well and

679
01:06:34.950 --> 01:06:50.910
J Moore: That's more dicta that's more just a thought in my head, I'm not sure that there's action that needs to be taken behind that. But I would be very interested in knowing if any of our libraries that are associated with us as a complete entity makes any statement on this subject matter.

680
01:06:51.810 --> 01:07:00.030
M Jakubowski: If, if I am aware of anything please know that I will always share things like this out to the board. Absolutely.

681
01:07:01.050 --> 01:07:01.980
M Jakubowski: Wonderful. Thank you.

682
01:07:02.430 --> 01:07:04.500
Frank2013: John, you've got to realize that

683
01:07:04.560 --> 01:07:07.080
Frank2013: We have a unique library system is the only one in

684
01:07:07.080 --> 01:07:08.970
Frank2013: The country like ours, so

685
01:07:09.420 --> 01:07:11.130
Frank2013: You know, nobody really says there's

686
01:07:11.160 --> 01:07:12.330
S Berlow: Nobody tells

687
01:07:13.170 --> 01:07:13.620
Frank2013: You know,

688
01:07:13.710 --> 01:07:14.910
Frank2013: The reality of it is, but

689
01:07:15.270 --> 01:07:22.530
Frank2013: There are independent entities, you know, we don't have no control over them. We'd only country and every system in the country like this.

690
01:07:22.830 --> 01:07:23.130
Right.

691
01:07:24.780 --> 01:07:25.380
K Berens Bucki: From service.

692
01:07:27.030 --> 01:07:28.020
Frank2013: You library members.

693
01:07:30.570 --> 01:07:31.380
J Moore: Do you have to

694
01:07:32.820 --> 01:07:37.590
J Moore: Go ahead on their own. I'm sorry. Go ahead. I was gonna say I appreciate

695
01:07:37.860 --> 01:07:45.240
J Moore: The separate nature of the two and that the non city ones have an opportunity. My concern somewhat is

696
01:07:46.050 --> 01:08:00.660
J Moore: That while we understand the complexity of that setup in the fact that, for instance of West Seneca or any for whatever have you can make a statement, the public may not be able to parse it in the same way that we can. And so if a statement.

697
01:08:00.690 --> 01:08:01.410
J Moore: Goes out

698
01:08:02.580 --> 01:08:05.460
J Moore: I think that may potentially trigger a conversation on the

699
01:08:05.460 --> 01:08:05.880
Need

700
01:08:07.230 --> 01:08:13.020
J Moore: To respond to that statement. Now, the ultimate answer to that question and maybe know that it may be

701
01:08:13.050 --> 01:08:14.520
J Moore: Well they efficiently.

702
01:08:14.910 --> 01:08:24.510
J Moore: made a statement and indicated that it was just wet clinical, for instance, making that statement. Hence, there's no need to take action. But I think once again.

703
01:08:25.260 --> 01:08:34.560
J Moore: The complexity of our organization is such that when an entity makes a statement of public itself may not appreciate that it isn't.

704
01:08:35.850 --> 01:08:41.130
J Moore: It is one of our satellite making a statement and not the entire organization.

705
01:08:42.540 --> 01:08:42.870
J Moore: Fair.

706
01:08:45.090 --> 01:08:45.810
J Moore: Yeah yeah

707
01:08:46.560 --> 01:08:46.860
Yeah.

708
01:08:48.180 --> 01:08:49.020
K Berens Bucki: Okay, that's it.

709
01:08:52.140 --> 01:08:53.370
J Moore: You know, did you ever wanted.

710
01:08:53.970 --> 01:08:54.870
E Panty: Or I'm sorry, go ahead.

711
01:08:55.260 --> 01:08:55.710
I'm sorry.

712
01:08:56.730 --> 01:08:57.570
M Jakubowski: No, the only thing I would

713
01:08:57.750 --> 01:09:01.590
E Panty: Say, is we do have to walk very very fine line.

714
01:09:03.240 --> 01:09:04.140
E Panty: Because

715
01:09:06.450 --> 01:09:08.490
E Panty: We are there to serve everybody

716
01:09:09.540 --> 01:09:10.080
E Panty: And if

717
01:09:10.830 --> 01:09:13.410
E Panty: God forbid it starts to become political

718
01:09:14.550 --> 01:09:19.080
E Panty: All bets are off. We'll have a hard time having credibility with everybody.

719
01:09:21.180 --> 01:09:28.800
E Panty: It's just I think I think Mary Jane summarize it was what they were sending the both what they were sending out with everybody.

720
01:09:29.310 --> 01:09:39.660
E Panty: But you have to be so very, very careful what you do today, because what you say today can come back to haunt you for years to come. And it could destroy your system. So,

721
01:09:41.910 --> 01:09:44.760
E Panty: That's my thought. I will send I was

722
01:09:45.540 --> 01:10:02.160
M Jakubowski: I was sending out the response to that all of you can see it included, I will send out the original email message that was sent with the request so that you can see why the why the require why the response was formulated the way that it works.

723
01:10:03.810 --> 01:10:12.240
M Jakubowski: So thank you very much for all that input or truly appreciate it. And there are any statements that are made. I will share that with the board of trustees, of course.

724
01:10:13.470 --> 01:10:24.270
M Jakubowski: I know that during the executive committee reporting. It was announced, and thank you cam that Maria, Maria is is

725
01:10:24.990 --> 01:10:34.860
M Jakubowski: Retiring which I know all of make all of us very sad when she does go I have been interviewing and on the call today.

726
01:10:35.430 --> 01:10:50.070
M Jakubowski: Is Maria's I will never use the word replacement because Maria is not replaceable. So our new secretary to the director is a young lady who will do equally as well, I am sure, her name is Aaron Weller

727
01:10:50.790 --> 01:11:06.900
M Jakubowski: She is currently working as the administrative clerk and our human resources department I she will do very, very well. And so, Aaron. If you just want to say hello and kind of wave at the phone let everybody know that you're with us today. Oh.

728
01:11:09.210 --> 01:11:19.110
M Jakubowski: Welcome, Aaron and she will be officially stepping into the role over the course of the next few weeks, and she and Maria will be training.

729
01:11:19.770 --> 01:11:41.490
M Jakubowski: During their timeframe Maria's last day on the job, so to speak, is July 31 so she will be with us this next month and offline. I will be talking to the board about many things all surrounding Maria's departure, nothing that we have to do in a public session. I'll say it in that context.

730
01:11:42.780 --> 01:11:44.670
M Jakubowski: So thank you very much. And that is my wish.

731
01:11:44.940 --> 01:11:45.690
M Jakubowski: for you today.

732
01:11:46.620 --> 01:11:55.830
K Berens Bucki: All right, thank you Mary Jean and we're obviously all really going to miss Maria but welcome to Aaron and we'll look forward to working with you.

733
01:11:56.910 --> 01:12:01.350
K Berens Bucki: So now, is there anything for act.

734
01:12:03.060 --> 01:12:10.080
M Jakubowski: No, the active board was scheduled to meet this past Monday. The meeting was cancelled. So there is no report today.

735
01:12:10.710 --> 01:12:11.730
K Berens Bucki: Okay, thank you.

736
01:12:14.100 --> 01:12:20.820
K Berens Bucki: So then we are at public comment. So is there anyone who would like to comment now.

737
01:12:40.260 --> 01:12:43.350
K Berens Bucki: Does anyone still on the call potentially might comment.

738
01:12:45.780 --> 01:12:48.690
Zoom Administration: There are a couple numbers that I don't recognize

739
01:12:49.500 --> 01:12:55.080
Zoom Administration: Okay. Nobody's put anything in the chat box or anything to indicate a desire to

740
01:12:55.110 --> 01:12:55.590
Talk.

741
01:12:57.690 --> 01:13:00.210
K Berens Bucki: Alright, so last call for public comment.

742
01:13:05.400 --> 01:13:06.330
K Berens Bucki: All right, so

743
01:13:07.530 --> 01:13:10.680
K Berens Bucki: Is there any unfinished business. I'm not aware of any

744
01:13:11.820 --> 01:13:12.750
K Berens Bucki: Any new business.

745
01:13:15.600 --> 01:13:18.720
K Berens Bucki: All right, is there a motion to adjourn shoulder

746
01:13:20.100 --> 01:13:21.390
S Berlow: Second. Second.

747
01:13:23.640 --> 01:13:24.450
K Berens Bucki: All in favor.

748
01:13:25.560 --> 01:13:26.130
E Panty: Aye.

749
01:13:27.780 --> 01:13:28.020
E Panty: Aye.

750
01:13:29.370 --> 01:13:29.970
C El-Behairy: Any opposed.

751
01:13:31.980 --> 01:13:36.930
K Berens Bucki: Alright, thank you, everyone, appreciate you taking the time and good discussion.

752
01:13:37.590 --> 01:13:37.800
Thank

753
01:13:39.210 --> 01:13:40.500
A Bedenko: You. Thank you.

754
01:13:40.680 --> 01:13:42.780
M Jakubowski: Okay, thank you. Good evening, everyone.

755
01:13:43.350 --> 01:13:43.860
Yeah.

756
01:13:45.690 --> 01:13:50.700
E Panty: To commit that committee meeting when I get the policy committee meeting on the 29th. Don't forget it.

757
01:13:51.450 --> 01:13:53.160
K Berens Bucki: Okay. Okay. Take care.